SERVICING YOUR NEEDS THROUGHOUT CENTRAL NEW YORK AND NORTHEASTERN REGIONS

RECORD SCANNING TECHNICAL SPECIFICATIONS

System Overview

  • System includes embedded MSDE/SQL Server Express database server and full support for Microsoft®SQL Server
  •  Users can organize, upload, scan and add new documents or view search results in either a project view or folder view
  • Native viewing of more than 250 file types allows you access to any document
  • Versioning and check-in/check-out functions include detailed audit tracking and simplified roll-back processes
  • Up to 200 unique index fields can be defined for each document
  • Annotations allow the ability to redact, or hide, certain information within a document from specific users or to add textual notes to a document
  • Extensive full-text search capabilities that support synonym, stemming, fuzzy logic, phonic, proximity, Boolean, natural language and variable term weighting search options with results displayed in statistically ranked order
  • Document associations link related documents across multiple projects and allow users to easily locate them from a single document
  • Search results screen displays duplicate documents as a single item or as an expandable list, showing all duplicates on the same screen
  • Document grants allow external users limited access to specified documents via a browser-accessible, encrypted URL link
  • Directory Manager automates the importing and indexing of documents from any source of media including multi-function devices, network-attached scanners and/or photocopiers
  • Scan2PVE allows users to scan and upload documents directly from a scanning device into PaperVision Enterprise, making any installation an ad hoc scan station for distributed scanning
  • Scan2PVE enables users to add, move or delete pages within a document as well as maintain version control on those documents
  • Configure retention policies to protect records from destruction during specified time periods
  • Set destruction policies to purge expired records
  • Send an email notification or require review prior to destruction of any document
  • Detailed audit trails and disclosure data gathering assist in complying with industry and government regulations, including HIPAA for the healthcare industry, 21CFR Part 11 for FDA regulations and more
  • Extensive reporting capabilities track system and user activity, including records retention and destruction activities
  • A single-sign on via windows-integrated authentication simplifies the login process
  • FREE PaperVision® Message Manager component imports, captures and organizes email messages
  • FREE PaperVision® Enterprise Advanced Administration Pack component provides web-based system administration, including project management and security settings for flexibility and convenience
  • FREE PaperVision Enterprise Advanced Administration Pack also offers data replication capabilities that use advanced journaling techniques for real-time replication to one or more backup storage locations
  • Optional PaperVision® Enterprise WorkFlow component, with easy-to-use graphical interface, automates the flow of information through routine business processes
  • PaperVision Enterprise WorkFlow and Scan2PVE work together to allow users to capture documents and upload them into a new or existing workflow process
  • Optional PaperVision® Enterprise Report Management processes COLD/ERM print stream data into electronic reports and imports and indexes them into the ECM system
  • Optional PaperVision® Distribution Assistant allows unlimited file distribution outside the ECM system and provides an embedded viewer
  • All upgrades are included with annual maintenance, ensuring access to the latest product features and benefits
  • Complete, detailed online help includes step-by-step instructions to get you started quickly
  • Toll-free technical support eager to assist with any questions you may have

Security

  • 256-bit AES encryption occurs during import, during transmission, optionally when data is stored and in communication with other PaperVision Enterprise products
  • Session ID encryption ensures that a session ID cannot be guessed to hijack a session
  • Support for Secure Sockets Layer (SSL) and non-standard ports ensures data transmission security
  • Session-source validation and IP address limiting guarantees users can access the system only from authorized locations
  • Automatic session termination closes a user’s session when it sits idle for a defined period of time
  • Function-level security verification is performed for every API call made to PaperVision Enterprise, whether from the application or through API calls
  • Security-policy administration tools include account lockouts, password complexity requirements and expiration
  • Entity-level security defines company-wide security settings
  • Group-level security assigns a common set of access rights to all users within a group
  • User-level security defines individual user permissions
  • Project-level security assigns functionality-based security at the project level
  • Document-level security allows for more specific security settings down to the individual document
  • Function security controls user rights, such as printing, emailing, exporting and deleting
  • Index-level security controls user ability to view and/or edit document index fields
  • Grant users the ability to create retention locks, to set destruction dates and to approve or deny documents scheduled to be destroyed
  • Company administrators can configure their own security policies, including encryption and records retention policies

Scalability & Reliability

  • Browser-based or desktop client installation with identical functionality
  • Centralized administration console is included and provides access to all administrative functions
  • Support for multiple database servers accommodates growing storage needs
  • System supports an unlimited number of companies and projects
  • Full support for hardware load-balancing and Windows® Network Load Balancing provides additional reliability and scalability
  • Innovative support for process redirection enables offloading of processor-intensive activity to specialized servers
  • Automated report archiving allows you to decide how many entries are retained, while the rest are archived automatically
  • Automation service improves productivity by automating backup processing, maintenance jobs and data imports
  • Automated importing of files, including email, network files and print stream data
  • Backup processing enables organizations to package a duplicate copy of data into a single, encrypted, compressed file for data replication
  • Data Transfer Manager sends packaged backup files (through FTP or secure FTP) to a separate site for disaster protection

Integration

  • Extensive use of web services supports integration and cross-platform compatibility
  • COM-based APIs support both local and remote communications without requiring modification to code
  • ActiveX® (OCX) controls can be embedded into third-party applications
  • Customizable source code is included for both browser-based and desktop client applications
  • Integration Manager enables point-and-click integration with third-party applications
  • PaperVision® Enterprise Tools provide out-of-the-box integration with Microsoft® Office applications, including Word, Excel, PowerPoint, Outlook and Windows Explorer
  • Black and white as well as color print drivers print directly to PaperVision Enterprise from most applications
  • Scan2PVE is compatible with any TWAIN-enabled scanning device to input single or multi-page documents directly into PaperVision Enterprise
  • FREE PaperVision Enterprise Advanced Administration Pack provides additional API integration tools to automate administrative functions
  • Integration with Microsoft® Office SharePoint® Server 2007 enables companies to leverage the PaperVision® Enterprise document management and workflow functionality directly within their SharePoint portal

System Requirements

  • Microsoft® Windows® XP Professional SP3 or higher
  • Internet Explorer® 8.0 or higher, Mozilla® Firefox® 3.6 or higher
  • Microsoft® Internet Information Services 5.1 or higher
  • 2 GB RAM
  • Approximately 250 MB of hard disk space
  • Additional storage space for stored data
  • Microsoft .NET Framework version 3.5 SP1 or later (included on installation media)
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